Florida's Electronic Visit Verification (EVV) mandate is fully enforced for all Medicaid-funded personal care services and home health services. Agencies that fail to comply with EVV requirements β or that submit inaccurate EVV data β face claims denials, sanctions, and termination from the Medicaid program.
123 Technology Group specializes in IT for home health agencies throughout South Florida, helping agencies achieve EVV compliance, HIPAA security, and AHCA inspection readiness. Here's everything you need to know about EVV technology in 2025.
Florida EVV Requirements: What Must Be Captured
Florida Medicaid's EVV system (managed by Sandata) requires six data points for every visit:
- Type of service performed
- Individual receiving the service
- Date of the service
- Location of service delivery (GPS coordinates or address)
- Individual providing the service
- Time the service begins and ends
All six must be captured in real time using an EVV-compliant system that integrates with Florida's EVV aggregator.
EVV-Compatible EMR/Software Platforms
We support and configure the following platforms for South Florida home health agencies:
- Kinnser (WellSky): Strong clinical documentation, good EVV integration
- Axxess: Popular in South Florida; built-in EVV, excellent AHCA survey support
- MatrixCare: Enterprise platform for larger agencies
- ClearCare (now WellSky Personal Care): Preferred for personal care / companion services
- PointClickCare: Strong for agencies also serving skilled nursing facilities
- HHAeXchange: Purpose-built for EVV; widely used by Florida Medicaid agencies
Mobile Device Management for Field Staff
Field aides and nurses using personal devices (BYOD) for EVV create significant HIPAA and data security risks. Our MDM solution for home health agencies includes:
- Microsoft Intune enrollment for both agency-owned and BYOD devices
- Containerization β PHI stays in a secure app container, never in personal photo library or messaging apps
- Remote wipe if a device is lost or stolen
- Forced encryption and screen lock requirements
- GPS logging confirmation for EVV compliance
- Approved apps list β prevents unauthorized apps on devices accessing PHI
AHCA Survey Readiness: IT Documentation You Need
AHCA surveys increasingly include IT system reviews. Surveyors may ask for:
- Evidence of completed Security Risk Analysis (HIPAA requirement)
- Workforce security training records
- Incident response policy
- Business Associate Agreements with all technology vendors
- EVV system accuracy reports and exception documentation
- Backup and disaster recovery plan
We prepare complete AHCA IT documentation packages for South Florida home health agencies, ensuring you're ready for unannounced surveys.
Full company portfolio at 123technologygroup.com. For hardware and device procurement, visit compustores.com.